GPRA SOR Compliance & Regulatory Reporting

Background

In the years leading up to 2017, the United States witnessed a disturbing rise in opioid-related overdose deaths, with fatalities increasing from 33,000 in 2015 to over 47,000 in 2017. This surge placed an immense strain on public health resources and highlighted the urgent need for a coordinated response. In 2018, Congress mandated the creation of the State Opioid Response (SOR) programs, funded by the Substance Abuse and Mental Health Services Administration (SAMHSA).

The SOR programs focus on prevention, treatment, and recovery services for individuals affected by opioid use disorders. Working with providers, these programs aim to deliver continuous, high-quality treatment and support, which is essential for long-term recovery.

Additionally, the SOR programs emphasize efficient data collection and reporting, enabling stakeholders to access timely and accurate information. This data-driven approach informs policy decisions and optimizes resource allocation, enhancing the effectiveness of interventions and reducing opioid misuse and its devastating consequences.

Agencies overseeing these programs face challenges in adhering to data collection and reporting requirements mandated by the Government Performance and Results Act (GPRA). The GPRA seeks to enhance federal agencies’ effectiveness and accountability by establishing performance goals and progress reports. 

Recognizing these compliance challenges, AArete has developed a plug-and-play SaaS solution designed to streamline the data collection and reporting process for SOR programs. 

Challenges in GPRA Compliance for Data Collection & Reporting

SOR agencies face several challenges in implementing GPRA compliance. These include:

• Sophisticated Survey and Data Tools:
  • Agencies must provide stakeholders including providers with survey tools that are intuitive and flexible enough to accommodate complex conditional logic across multiple checkpoints. These web-based tools require sophisticated technology platforms with a robust and secure data foundation.
• Complexity of Data Management:
  • Agencies must collect and manage detailed patient-level data which can be resource-intensive and pose a data security risk.
  • Many agencies and providers lack the expertise to efficiently manage complex data, and existing software may not be equipped for GPRA data collection and reporting needs.
• Provider Data Complexity
  • Capturing and managing provider data is challenging because care providers often move between different locations.
  • Multiple entities such as regional behavioral health authorities coordinate patient care.
• Staff Turnover:
  • Administrative staff turnover may result in gaps in care delivery within the compliance window if follow-up data is not captured effectively.
• Compliance and Reporting Requirements:
  • Keeping up with changing regulatory requirements and ensuring compliance can be challenging, particularly for smaller agencies and providers.
  • Meticulous planning and coordination are needed to meet regular reporting deadlines.

AArete’s Solution

AArete has developed a plug-and-play SaaS solution to address the complex needs of agencies administering State Opioid Response programs. A tried-and-tested solution, this Cloud-based tool streamlines data collection and reporting processes for SOR programs through its comprehensive, user-friendly platform that is easy to implement for agencies and fast to adopt for providers.

Key features of this solution include:

Cloud Based

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Our cloud-based solution increases reliability, scalability, performance,
and reduced time to market for customizations.

Plug-and-Play

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With prebuilt and configurable
surveys, data connectors, and reports, this solution can be quickly implemented as a hosted or on-prem application.

Customizable Survey Forms

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Our low-code solution allows for the
rapid development of customized
GPRA CSAT forms.

Real-Time Data
Entry & Analysis

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Providers can enter data in real-time using user-friendly forms, ensuring immediate availability for analysis and reporting.
The tool includes built-in data validation checks to ensure the accuracy and completeness of the data entered.

Customizable
Dashboards & Reports

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Agencies can customize dashboards to monitor key performance
indicators (KPIs) and outcomes
relevant to their specific needs.
Reports can be generated with a few clicks, offering detailed insights into program performance and compliance status.

Managed Data
Integration

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The tool is designed to be configured to integrate seamlessly with existing electronic health records (EHR) and other data management systems, facilitating data flow and
reducing duplication of efforts.
APIs and other configurable integration options ensure that data from various sources can be consolidated into a single, coherent database.

Self-service
Ticketing System

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Providers can submit support tickets through the integrated ticketing system.

Training
Modules

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Comprehensive training modules are available to ensure that all users can effectively utilize the tool’s features.
Ongoing technical support and user assistance are provided to address any issues and ensure smooth operation.

Data Security
& Privacy

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Our tool complies with HIPAA and other relevant data protection regulations, ensuring that all client data is stored and handled securely.
Advanced encryption and access controls such as MFA protect against unauthorized access and data breaches.

Alongside these key features, the tool includes a secure login page, an overview dashboard, intake and follow-up survey forms, discharge forms, provider log report forms, summary analytics and demographics reports, follow-up due report, and out-of-compliance reports.

Preview the GPRA SOR Plug-and-Play Tool Below:

Hover over an image to see its use case. Click to enlarge and see details.

Figure 1: Login Page

Figure 2: Landing Page

Figure 3: Intake Survey Form

Figure 4: Follow-Up Survey Form

Figure 5: Discharge Form

Figure 6: Provider Log Report Form

Figure 7: Summary Analytics Report

Figure 8: Demographics Report

Figure 9: Follow-Up Due Report -- This report informs providers of when follow-up is due, incorporating states’ different thresholds so that providers can take necessary action.

Figure 10: Out of Compliance Report

Ensuring Success